Course Registration
Definition of Enrollment Status
The University awards credit in the form of quarter credit hours. One quarter credit hour equals, at a minimum, 10 classroom hours of lecture, 20 hours of laboratory, and 30 hours of externship. This corresponds to the federal definition of credit hour, which is equal to one hour of classroom, or direct faculty instruction, and a minimum of two hours of out-of-class student work each week, over the period of a 10 or 12 week quarter.
Academic Load
A student taking 12 or more quarter hours toward a bachelor's degree is classified as a full-time student for that term. A student taking eight or more quarter hours toward a master's degree is classified as a full-time student for that term. Students may register for no more than 23 credits per quarter. Students who meet specific academic criteria may apply for an exemption to the credit limit. See the Student Handbook for details.
Add/Drop Period
The Add/Drop Period is defined as the first three class days of the first sprint of the quarter. Students may add or drop courses for either sprint during the Add/Drop Period. Late fees may apply (see Financial Information section for details). Students who do not have an academic event during the Add/Drop Period may be removed from the course or courses in question. Students who have no recorded academic event in any course during the Add/Drop Period may be withdrawn from the university.
Course Adjustment Period
The Course Adjustment Period is the first three school days of the second sprint of the quarter. Students may add or drop courses for the second sprint during the Course Adjustment Period; the Course Adjustment Period does not apply to quarter-length courses. Late fees may apply (see Financial Information section for details).
Students who have a course that begins in Sprint 2 must have an academic event during the Course Adjustment Period or they may be removed from the course or courses in question.
Course Auditing
Audited courses do not impact a student’s Pace or Grade Point Average. They are an opportunity for students to attend class sessions for a course but not participate in any assignments, assessments, or group work.
Current students may audit Neumont courses under the following conditions: 1) have a cumulative Grade Point Average (cGPA) of 3.50 or higher, 2) have previously passed the course, or the course is not required for graduation. Authorization to audit shall require the permission from the Vice President of Academic Operations and daily permission from the instructor. The audit option is dependent on that course’s maximum allowable enrollment. Students taking the course for credit have priority over audit students for instructor time and response to individualized questions.
Permission to audit a course is requested through the Student Advisement Coordinator, prior to the end of the Add-Drop (Sprint 1) or Course Adjustment (Sprint 2) periods. There is a $100 per course per quarter audit fee.
Alumni Course Auditing
Neumont graduates who are in good standing with the institution may audit Neumont courses. Auditing courses requires registrar approval, authorization from the Vice President of Academic Operations, and permission from the instructor. Students taking the course for credit have priority over audit students for instructor time and response to individual questions.
Permission to audit a course is requested through the Registrar, prior to the end of the Add-Drop (Sprint 1) or Course Adjustment (Sprint 2) Periods. There is a $100 per course per quarter audit fee.
Course Withdrawal
W/WU/WS/IW Course Withdrawal
Students who officially withdraw from a course after the Add/Drop Period but before the completion of the first eight class days of the quarter or sprint are given a ‘W’ (withdraw) grade for that course. Between class day nine and class day 12, students will earn a ‘WS’ (withdraw satisfactory) or ‘WU’ (withdraw unsatisfactory), depending on the status of course work accomplished as of the withdrawal date. Students are not allowed to withdraw from a course after class day 12 of the quarter or sprint.
A grade of ‘WU’ is given to a student for violation of Neumont’s Academic Event Policy. Refer to the Student Handbook for the specific details regarding the Neumont University Academic Event policy.
An official course withdrawal is initiated with the Office of the Registrar. A ‘W’ or a ‘WS’ grade does not apply to a student’s grade point average but does apply to a student’s Pace.
A ‘WU’ grade is applicable to both a student’s grade point average and course completion ratio and is the equivalent to a grade of 'F.'
An ‘IW’ (involuntary withdrawal) does not apply to a student’s grade point average nor does it apply to a student’s Pace.
Final grades are reported at the completion of each sprint and quarter, and are available to each student.
Academic Event Policy
The purpose of the Academic Event Policy is to foster behaviors that facilitate student learning and reflect the standards expected in the workplace.
Students are expected to be present at all of their regularly scheduled class sessions. A student may be assigned zero credit for any assignment missed because of absences. Students are also expected to be in class on time and remain for the entire session. Classroom participation is particularly important at Neumont since many of the courses require collaborative learning activities. Grades may be lowered due to violations of these policies.
Students who violate the Academic Event Policy may be subject to removal from a course. Neumont reserves the right to dismiss a student based upon poor attendance. Instructors may have an even more rigid attendance policy (than this policy) for their individual courses that is announced at the beginning of each quarter and included in the course syllabus.
Refer to the Student Handbook for the specific details regarding the Neumont University Academic Event Policy.
Late Withdrawal (LW)
In extenuating circumstances in which a complete withdrawal from school, or an incomplete grade for a course, is not deemed the best action to take, a student may petition for a Late Withdrawal (LW) through the last day of classes. The term “extenuating” circumstances includes, but is not limited to: incapacitating illness which prevents a student from attending classes, a death in the immediate family, or other emergencies deemed appropriate; circumstances may also include “best interest of the student.”
A course that qualifies for a Late Withdrawal will count toward a student’s pace but not toward calculation of their grade point average; in all ways, an "LW" is equivalent to a Withdrawal or "W" grade. A grade of “LW” will be posted on the student’s transcript.
A students requesting a late withdrawal must submit a Petition for Late Withdrawal to their Advocate. Supporting documentation confirming the extenuating circumstances must accompany the petition. The petition must be approved by the Advocate, the Chief Academic Officer, and the Dean of Students, or their designee.
Grading System and Progress Reports
Grades earned in each course are recorded on the student’s permanent record. Evaluation of student achievement is made in relation to the attainment of the specific objectives. At the beginning of a course, the instructor will provide students with a syllabus detailing these objectives and the basis upon which grades are determined. A cumulative grade point average (cGPA) of 2.00 is required for graduation from bachelor's degree programs and a 3.00 for master's degree programs. A student who fails a course is permitted to continue as long as the student makes satisfactory progress towards graduation.
To earn credits for a course, a student must earn a passing grade. For required courses, a passing grade is a 'C' or better. On a transcript, a grade of "F" and grades with an asterisk (*) are non-passing grades.
Grade definitions are as follows:
|
Grade
|
Grade Point
|
Included in Pace
|
Included in cGPA
|
| A |
4.00
|
Y
|
Y
|
| A - |
3.70
|
Y
|
Y
|
| B+ |
3.30
|
Y
|
Y
|
| B |
3.00
|
Y
|
Y
|
| B- |
2.70
|
Y
|
Y
|
| C+ |
2.30
|
Y
|
Y
|
| C |
2.00
|
Y
|
Y
|
| C- |
1.70
|
Y
|
Y
|
| D+ |
1.30
|
Y
|
Y
|
| D |
1.00
|
Y
|
Y
|
|
D-
|
0.70
|
Y
|
Y
|
|
F (Fail)
|
0.00
|
Y
|
Y
|
|
P (Pass)
|
N/A
|
Y
|
N
|
|
R (Research)
|
N/A
|
Y
|
N
|
|
AUD (Audit)
|
N/A
|
N
|
N
|
|
TR (Transfer)
|
N/A
|
Y
|
N
|
|
TO (Test out)
|
N/A
|
Y
|
N
|
|
IW (Involuntary Withdrawal)
|
N/A
|
N
|
N
|
LW (Late Withdrawal)
|
N/A
|
Y
|
N
|
|
XF (Failing grade due to Academic Misconduct)
|
0.00
|
Y
|
Y
|
|
W (Withdrawal)
|
N/A
|
Y
|
N
|
|
WU (Withdrawal Unsatisfactory)
|
0.00
|
Y
|
Y
|
|
WS (Withdrawal Satisfactory)
|
N/A
|
Y
|
N
|
|
INC (Incomplete)
|
N/A
|
N
|
N
|
Research (R)
An 'R' grade is given when a student is making satisfactory progress in a research or capstone course that extends beyond the end of the term (sprint or quarter) or in a project extending over more than one term (sprint or quarter).
Students receiving an 'R' grade must complete the course within one quarter of the posting of the 'R' grade; if not an 'F' grade is assigned as the final course grade.
Instructors may not change 'R' grades without the permission of the Chief Academic Officer. In the event that the original instructor is no longer available to grade the work, the Chief Academic Officer will assign a faculty member who will resolve the 'R' grade.
In the undergraduate programs, only the capstone courses will qualify for 'R' grade assignment.
Academic Misconduct Grade (XF)
A grade of ‘XF’ is given to any student who is:
- found guilty of academic misconduct in a course, and
- the student is assigned a failing course grade as a result of the judicial process.
A student may be assigned a failing course grade in one or all courses in a quarter. The ‘XF’ designation is a permanent record of a failing grade that is assigned as a judicial sanction.
Incomplete (INC)
An Incomplete 'INC' is a temporary designation given at the instructor and Chief Academic Officer's discretion to a student who, through no fault of his or her own, is unable to complete the required course material on schedule.
All class assignments must be completed no later than the first day of the following quarter. An Incomplete (INC) that has not been resolved by the first day of the following quarter will automatically be assigned a letter grade of ‘F’. In the interim, the grade of INC will not be factored in a student's pace or cGPA calculation. Once the INC grade is converted a letter grade, the student's compliance with SAP will be evaluated.
Grade Appeals
Grade appeals must be submitted to the Registrar no later than the first day of the quarter following the quarter for which a grade is being appealed. Appeals received after the first day of the quarter may not be considered. The Appeal Committee will meet in a timely manner, as needed, to consider grade appeals. Please contact the Office of the Registrar for grade appeal documents and procedures.
Academic Progress Reports
GPA and cGPA Calculations
The grade point average (GPA) for each quarter and cumulative grade point average (cGPA) are calculated based on courses taken in residence at the University. The GPA for each quarter is calculated by dividing the points earned that quarter by the total cumulative credits attempted for the GPA. The cGPA is calculated by dividing the total cumulative points earned by the total cumulative credits attempted for the GPA.
The number of points awarded for each course is determined by multiplying the points listed for each letter grade by the number of credits of the course. For example, a grade of A in a four-credit course earns 4 (credits) x 4.0 (points) for a total of 16.0 points and a grade of C in a three-credit course earns 3 (credits) x 2.0 (points) for a total of 6.0 points.
Repeating Courses
Federal regulations may prohibit a student from receiving financial aid for repeating a course. A student may choose to repeat a course taken at the University in order to improve their cumulative Grade Point Average. Credit is only given for the last grade earned when repeating a course. Repeated courses will appear on the student’s transcript. The first attempt will also be shown; however, the student's cumulative Grade Point Average (cGPA) is recomputed to count only the most recent attempt. All repeats are charged at the current tuition rate.
Credits may only be earned once per course. If a student retakes a course they earn credits just once, but credits from each enrollment count toward credits attempted for the purpose of calculating pace. Repeating a course may impact Title IV funding. Please contact the Financial Aid office.
Academic Deficiencies
Following the conclusion of each grading period, the academic record of each student is audited by the Registrar. As a result of this audit, it may be necessary to change the student's course schedule and/or to place the student on a status of Financial Aid Warning, Financial Aid Probation, academic Dismissal, or Extended Enrollment.
Course Availability
For students entering Neumont prior to Fall Quarter 2015, each degree program can be completed in 10 quarters (BSCS, BSWD, BSIS, and BSTM) or 12 quarters (BSGD) if all courses are passed the first time they are taken. For students entering Fall Quarter 2015 and later, each degree program can be completed in 12 quarters if all courses are passed the first time they are taken.
For a degree program, each course needed to fulfill graduation requirements is offered on a set schedule. In the event that a student fails one or more courses, leaves the university for a period of time, or reschedules a course(s), one or more courses required for their graduation (that the student either has not taken or has taken but not passed) may not be available. Generally, the more courses failed, or the longer a student is away from the university, the more likely this will occur for a student. If one or more of the courses a student needs for graduation is no longer available to them because the course has been “taught out,” or has already been offered multiple times to students in a cohort, the student may be required to take a substitute course, complete a course at their own expense through concurrent enrollment, or change degree programs.
Students are encouraged to pass each course the first time it is taken, which is usually the result of: few absences, utilization of resources (e.g. instructor office hours, academic coaches, study sessions, use of online resources such as Pluralsight.com), completion of all readings and homework assignments, attention in class, taking comprehensive class notes, and notifying the instructor when course content is not understood.
Transfer Credit - Application of Grades and Credits
Transfer credits are not included in the calculation of the cumulative Grade Point Average (cGPA) but are included in the calculation for pace, that is the total number of credits earned divided by the number of credits attempted.
Application of Grades and Credits
Transfer credits are not included in the calculation of cGPA but are included in the “Total Number of Credits Earned.” A grade for a repeated course replaces the original grade in the calculation of cGPA; however, the original course credits remain included in the “Total Number of Credits Attempted” in order to determine Pace. The original credits are considered as not successfully completed.
Standards of Satisfactory Academic Progress
Students must maintain Satisfactory Academic Progress (SAP) in order to remain eligible to continue as regularly enrolled students of the University and to remain eligible for Title IV/HEA funding. (Title IV/HEA is federal student financial aid, such as Pell Grants and federal direct loans.)
The University enforces SAP requirements in compliance with U.S. Department of Education requirements, but also to serve as a guide in determining whether or not Neumont is the right educational program for a student at the time.
All students, whether or not they receive Title IV/HEA funding, are subject to the SAP standards outlined in this catalog. SAP is measured for all students at the end of each academic quarter. Satisfactory Academic Progress is determined by measuring the student’s cumulative grade point average (cGPA) and the student’s Pace toward completion of their academic program.
If a student fails to meet the required standards of SAP, which are outlined in the SAP tables included in this section, he or she is placed on Financial Aid Warning or Financial Aid Probation. Students enrolled in all education levels (undergraduate and graduate) are subject to SAP standards as outlined in the SAP tables.
The elements of Satisfactory Academic Progress are as follows:
- Cumulative grade point average
- Pace (rate of progress), including maximum time frame
Neumont University uses progressive cGPA and Pace standards. Undergraduate and graduate students enrolled in their first three quarters have lower cGPA and Pace requirements than students in their fourth quarter or later. This system gives students time to adjust to the rigors of college or a graduate program.
For information on how a student’s cGPA and Pace are affected by one or more incomplete grades, withdrawals, retakes/repetitions, or transfers of credit from other institutions, see the Grading System and Progress Reports unit in the Academic Information section of the Course Catalog.
Elements of SAP
|
Satisfactory Academic Progress-Undergraduate Programs
|
|
Evaluation
|
Cumulative Grade
|
Pace (rate of progress)
|
|
1st Quarter
|
1.50
|
40.00%
|
|
2nd Quarter
|
1.75
|
45.00%
|
|
3rd Quarter
|
1.85
|
50.00%
|
|
4th Quarter
|
2.0
|
55.00%
|
|
5th Quarter
|
2.0
|
60.00%
|
|
6th Quarter and thereafter
|
2.0
|
66.67%
|
|
Satisfactory Academic Progress-Graduate Programs
|
|
Evaluation
|
Cumulative Grade
|
Pace (rate of progress)
|
|
1st Quarter
|
2.5
|
50.00%
|
|
2nd Quarter
|
2.75
|
55.00%
|
|
3rd Quarter
|
2.85
|
60.00%
|
|
4th Quarter
|
3.0
|
60.00%
|
|
5th Quarter
|
3.0
|
60.00%
|
|
6th Quarter and thereafter
|
3.0
|
66.67%
|
Application of SAP Policy
For required courses, a passing grade is a ‘C’ or better. For elective courses, and for courses selected from a “choose one/two from the following” category, a passing grade is a 'D-' or better. Credits attempted are defined as those credits for which students are enrolled at the end of the Add/Drop or Course Adjustment Period.
If there is grade change (including resolution of an incomplete), SAP is calculated after the change to determine whether the student is in good standing with the university. Students enrolled in all educational levels at Neumont are subject to all elements of SAP standards. No student on Financial Aid Warning or Financial Aid Probation status is allowed to graduate. Every Neumont graduate must have a cGPA of 2.0 or higher.
Cumulative Grade Point Average
To meet SAP requirements, students must meet specific cumulative Grade Point Average (cGPA) requirements during their enrollment.
For information on cGPA requirements, refer to the SAP tables included in this section. cGPA is measured at the end of each quarter. An academic year is defined as three quarters. Students with a cGPA of 1.99 or lower at the end of the 2nd, 3rd, 4th, etc., academic years will be dismissed. Note that students in this situation are not eligible for Financial Aid Warning status. However, in the case of a successful mitigating circumstances appeal, these students may be eligible for Financial Aid Probation or they may apply for Extended Enrollment status. For more information, see the Appeal and Extended Enrollment sections of the Course Catalog.
Pace
The University specifies the pace at which a student must progress through his or her educational program to ensure that all students will complete the program within the maximum time frame. Neumont calculates the pace at which the student is progressing by dividing the cumulative number of credit hours the student has successfully completed by the cumulative number of credit hours the student has attempted. A student must complete all of the requirements for graduation without exceeding 150% of the required quarter credit hours for the program in which they are enrolled; this limitation is known as maximum time frame.
Undergraduate students may attempt a maximum of 270 credits (150% of 180 credits). Graduate students may attempt a maximum of 81 credits (150% of 54 credits). (For illustrative purposes: If a student had attempted 84 credits and earned 76 credits, their pace would equal 90.4%.) Thus, in addition to the cGPA requirements, a student must successfully complete a certain percentage of the credits attempted. The pace requirements per quarter are noted in the undergraduate and graduate SAP tables.
Pace Requirements Review
Pace is reviewed at the end of each quarter, once grades have been posted, to determine if the student is progressing satisfactorily toward graduation. If it becomes mathematically impossible to complete the program within the maximum time frame, a student may be immediately dismissed.
The student may appeal their dismissal or continue as a Non-Degree Seeking student at the regular tuition rate until they have completed the maximum allowable credits.
Financial Aid Warning
The University evaluates SAP at the end of every quarter. If a student does not meet SAP requirements he or she is notified by the Office of the Registrar using his or her official Neumont student e-mail account.
For a student who did not meet the cGPA and/or Pace requirements at the end of a quarter, the University will, for the following quarter, place the student on Financial Aid Warning status. To meet SAP standards and return to good standing, the student must—at the end of their Financial Aid Warning quarter— meet the cGPA and pace requirements outlined in the SAP table. (“Good standing” is defined as meeting or exceeding all SAP criteria for that evaluation point.) The University will disburse Title IV/HEA program funds to the student while on Financial Aid Warning status.
A student may appeal the loss of financial aid and termination following a term of Financial Aid Warning by submitting a successful appeal.
Financial Aid Probation
The University evaluates SAP at the end of every quarter. If a student does not meet SAP requirements he or she is notified by the Office of the Registrar using his or her official Neumont student e-mail account.
For a student who did not meet the SAP requirements at the end of their quarter of Financial Aid Warning, the student will lose eligibility for Title IV/HEA program funds. To re-gain eligibility for Title IV/HEA program funds, the student must submit an appeal (in writing). A successful appeal will be based on the documentation of mitigating circumstances and a determination that the student's situation has changed such that another period of Financial Aid Probation is warranted. The determination will indicate that the student should meet the minimum standards of satisfactory academic progress by the end of the next quarter of Financial Aid Probation or after meeting the requirements of an Academic Plan. (See Dismissal Appeal section of the Course Catalog). If successful, the student will be placed on Financial Aid Probation for one quarter and:
- The University determines that the student should be able to meet SAP standards by the end of the subsequent quarter; or,
- The student agrees to a University- and student-sanctioned academic plan—which may include requirements such as taking a reduced course load, enrolling in specific courses, or other requirements—that, if followed, will ensure that student is able to meet the University’s SAP standards by a specific point in time.
To meet SAP standards and return to good standing, the student must—at the end of their Financial Aid Probation quarter— meet the cGPA and pace requirements outlined in the SAP table. (“Good standing” is defined as meeting or exceeding all SAP criteria for that evaluation point. See the SAP table.) The student may be placed on Financial Aid Probation once per appeal. The University will disburse Title IV/HEA program funds to the student while on Financial Aid Probation status.
Dismissal
A student who does not meet SAP at the end of their Financial Aid Warning or Financial Aid Probation quarter may be dismissed from the University. Dismissal will occur unless the student has a successful mitigating circumstances appeal and is then granted a quarter of Financial Aid Probation (and, hence, the ability to continue their enrollment). A dismissed student is not eligible for Title IV/HEA funds.
Appealing a Dismissal
An appeal is a process by which a student who has not met the university’s SAP standards petitions the institution for reconsideration of their eligibility for Title IV/HEA program assistance and for continued school enrollment. Students that have been notified that they did not meet SAP standards at the end of a Financial Aid Warning or Financial Aid Probation quarter and will therefore be dismissed from the university, or who did not have a cGPA of 2.0 or higher at the end of their second or subsequent academic year, will have the opportunity to appeal the determination for mitigating circumstances.
Grounds for a mitigating circumstances appeal are:
- Death or serious illness of a family member
- The student missed a substantial amount of class due to an illness or injury
- The student met the requirements specified by the institution in the student’s academic plan
- Quarter grade point average and pace requirements as outlined in the FINANCIAL AID WARNING and FINANCIAL AID PROBATION sections
- The student has demonstrated the ability to succeed going forward, despite not meeting SAP requirements
- A successful appeal following a quarter of Financial Aid Probation must demonstrate that a student's situation has changed such that another period of Financial Aid Probation is warranted
- Other special circumstances
Additional appeal requirements:
- In the appeal, the student must submit information regarding why they failed to make SAP and what has changed in their situation that will allow them to meet SAP standards at their next evaluation point.
- The student must submit the SAP Dismissal Appeal form and all required information to the Registrar than no later than 4:00 p.m. on the Friday prior to the start of the next quarter.
- A student may appeal at the end of each Financial Aid Warning and Financial Aid Probation quarter.
The appeal committee may consider an appealing student's academic record and other indicators of success and deny an appeal, even when the student has demonstrated a qualifying mitigating circumstance, solely on the basis of a determination that a student is unlikely to succeed in future quarters at Neumont.
If the appeal is accepted, the student is allowed one additional quarter of Financial Aid Probation, during which they are eligible for Title IV/HEA funding. The outcome of the appeal and conditions for reinstatement are recorded by the Appeal Committee and are communicated to the student. If a student does not appeal or the appeal is denied, and the student declines or is not eligible for Extended Enrollment, the student is dismissed from the university. Dismissed students will lose their eligibility for Title IV/HEA funding. The lender is notified of the student status change within 30 days from the last date of attendance.
Extended Enrollment Status
Students who do not meet SAP and who have been notified that they are dismissed from the university may be eligible to continue in an Extended Enrollment status, but are subject to the following limitations:
- They may be in Extended Enrollment status for one quarter following a Financial Aid Warning or Financial Aid Probation quarter. A request for Extended Enrollment status will only be granted if the students can mathematically meet SAP at the end of the Extended Enrollment quarter.
- Students will not be eligible for Title IV/HEA funding and will be charged for courses at the current tuition rate.
- Credits attempted during the Extended Enrollment quarter will be counted toward cGPA and Pace.
- At the end of an Extended Enrollment quarter, students must meet SAP standards or they will be dismissed from the University; students may not appeal their dismissal.
- Students will not be eligible to graduate if they exceed 150 percent of the standard time frame, either as a regular student or in an Extended-Enrollment status. (See the Pace section.)
- Students must petition the Office of Student Affairs in writing for approval of Extended Enrollment status. If Extended Enrollment status is granted, the students must meet with a member of the Office of Student Affairs and agree to a written corrective action plan.
- At the end of the Extended Enrollment status period, if a student has met SAP requirements, they will—for the subsequent quarter—resume eligibility for federal financial aid and return to good academic standing with the University. If SAP is still not met, they will be dismissed from the university with no immediate appeal option. (For more information, see Re-Establishing Eligibility re-admission requirements in the Course Catalog.)
Re-Establishing Eligibility
A student is removed from Financial Aid Warning, Financial Aid Probation, or Extended Enrollment status — and (1) re-establishes eligibility for Title IV/HEA funds and (2) returns to good academic standing — only when they fully meet the standards of SAP for their evaluation point (see SAP table). (For illustrative purposes: a student who is on Financial Aid Warning status in their third quarter, due to having a cGPA that is below the 1.75 requirement for their second quarter, must have a cGPA of 1.85 at the end of their Financial Aid Warning/third quarter; this is because the student must meet SAP requirements for the end of the Financial Aid Warning/third quarter, and in this case that requirement is higher than the requirement in place at the previous evaluation point/second quarter.)
A student who has completed a Financial Aid Warning quarter and meets SAP will be eligible for Title IV/HEA funds and returns to good academic standing. A student who does not meet SAP must appeal and have that appeal granted (placed on Financial Aid Probation for the subsequent quarter), be approved for Extended Enrollment, or be dismissed from the University.
The University will notify a student who is on Financial Aid Warning, Financial Aid Probation, or Extended Enrollment status regarding whether or not they have met the standards of SAP and of their status for the following quarter.
Transferring to Another Neumont Program
For a student who transfers to a different Neumont degree program, the University will recalculate SAP based on the credits attempted, credits earned, and grades earned that count toward the student’s new program of study. (Upon approval of a program transfer, a student may enroll in the prospective program upon the start of the next academic quarter.) As an example, a student who would have been out-of-compliance with SAP in their original degree program may be in-compliance in their new program of study.
A transfer request may not be approved if the course(s) a student would need in their new program would not be available. Transferring to another degree may delay a student's graduation date.
University Withdrawal
Leave of Absence
Some Neumont University students temporarily leave school and notify the University of a specific return-date. Reasons for their departure are typically medical, service, personal, or administrative in nature.
A Leave of Absence (LOA) status differentiates these students with a specific return date from other students who withdraw or are dismissed and who may or may not return at some undefined date in the future. An LOA may last no more than three years.
A student on LOA will be given a Neumont status of Leave of Absence .
LOA Financial Aid Requirements
The Financial Aid Office will process an LOA student in the same manner as a withdrawn or dismissed student, since the student’s financial aid will not continue during their leave of absence; the student will need to be re-packaged for financial aid when they return to the University.
- Students are advised that a Leave of Absence does NOT defer repayment of educational loans.
- A scholarship in good standing is placed on hold, as long as the student does not enroll in another school before returning to the University.
LOA Conditions
- Students may be concurrently enrolled in courses at other schools, but may not enroll in another degree-seeking program during the Leave Of Absence (LOA).
- Students will be able to access their Neumont email account.
- If an LOA is approved during a quarter, the student will be subject to the course add/drop and withdrawal policy.
- If the date of the LOA approval occurs before the Add/Drop deadline, the student will be "dropped" for their sprint 1 and quarter-long courses.
- Or for sprint 2 courses, if the date of the LOA approval occurs before the Course Adjustment Period deadline, the student will be “dropped” from their sprint 2-courses only;
- If the approval date occurs after the add/drop deadline, but during the period in which a student can withdraw from courses, the student will receive a W, WU or WS, in line with University policy;
- If the approval date occurs after a student may withdraw from a course, the student will receive a failing grade for each course.
Returning from an LOA
- Should a student need to extend their LOA, they will need to submit a new LOA application.
- Upon returning from an LOA, a student will be enrolled in a program and an available Course Catalog that is most beneficial to the student. This may not be the same program and Course Catalog in which the student was enrolled prior to the LOA; typically, the longer the LOA, the less likely it is that a student will return under the same Course Catalog.
- Students who do not return from an LOA by the date designated and are not granted an extension will be withdrawn or dismissed (depending upon academic or judicial status) from the University with their date of determination as the withdrawal date.
- If a student loses their LOA status and wishes to return to Neumont, they will need to file an application for re-entry.
Types of LOA
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Type of LOA
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Duration
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Documentation Requirement
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Medical
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- As determined by the student’s health care provider
- Not to exceed nine quarters
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A letter from the attending health care provider outlining the expected duration of the LOA is required
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Service (humanitarian or religious)
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- To equal length of service
- Not to exceed nine quarters
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A document from the sponsoring organization outlining the reason for, type, and length of service
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Military
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- As required by the student’s military orders
- Up to three years
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A military LOA requires a copy of the student’s military orders outlining the duration of service
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Personal
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- Not to exceed four quarters
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A personal LOA may be for a variety of reasons, including, but not limited to, financial or family issues
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Administrative
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- As determined by the Dean of Students
- Typically no more than three quarters
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An Administrative LOA is initiated by the Dean of Students. Reasons for an administrative LOA may include:
- Judicial suspension
- Course unavailability
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Unofficial Withdrawal
An Unofficial Withdrawal or Dismissal from the University may occur due to any of the following circumstances:
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Signature on a “Declaration to Leave” document
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Violation of the Academic Event Policy that results in the student being withdrawn from all courses
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Failure to attend any courses during with the Add-Drop or Course Adjustment periods
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Evidence of a student’s departure from the university documented by a staff member, including, but not limited to:
- Notification to a Neumont staff member of their departure from school, despite failure to complete the Official Withdrawal process.
- Notification to the Registrar of their intent to leave, despite failure to complete the Official Withdrawal process.
- Statement to a member of the Neumont community of their intent to leave school, followed by their non-attendance for at least a one-week period of time.
Transfer to Other Colleges
The University neither implies nor guarantees that credits completed at the University are accepted by other institutions. Each institution has policies that govern the acceptance of credit from other institutions. Transfer of credit is a privilege granted by the institution to which a student may seek admission. Therefore, if the student anticipates a transfer of credits earned at Neumont University, the student should inquire with those institutions to which they would like to transfer Neumont-earned credits.
Graduation Requirements and Commencement
A student must satisfy all course requirements contained in the Course Catalog in effect at the time the student begins classes under that catalog, or any more recent set of requirements of courses. The student must have at least a minimum cGPA of 2.0 for any undergraduate degrees and 3.0 for a graduate degree.
All students are expected to familiarize themselves with University and degree requirements. The responsibility for complying with all regulations rest with the student.
The University reserves the right to change, at any time, the requirements for graduation. Every candidate for a degree is expected to comply with changes relative to uncompleted portion of course work.
Graduates must fulfill all financial obligations, including tuition charges, fees, and other expenses, before the degree is granted.
Neumont University's commencement ceremony is held annually. All graduating students are invited and encouraged to participate in a commencement ceremony.
Please contact the Office of the Registrar for more information.
Graduation with Honors
Undergraduate students who have earned the requisite credits for graduation with the following cumulative grade point averages are entitled to the appropriate honors: cum laude, 3.5-3.75; magna cum laude, 3.76–3.89; summa cum laude, 3.90-4.00.
Transcripts
All student academic records are retained, secured, and disposed of in accordance with local, state, and federal regulations. All student record information is maintained on the university computer system. Permanent records are kept in paper or electronic form. The university maintains complete records for each student that include grades, prior education and training, and awards received.
Student academic transcripts, which include grades, are available through the Office of the Registrar. Student records may only be released to the student or his/her designee as directed by the Family Educational Rights and Privacy Act of 1974. Official transcripts will be released to students who are current with their financial obligation (i.e., tuition and fees due to the University are paid current per the student’s financial agreement). Neumont does not issue unofficial transcripts for non-matriculated students.